Deposition Process of Theses and Dissertations

עברית

The Deposition Process of  Theses and Dissertations | Stages of the Deposition Process | Instructions and Presentations – How to prepare the PDF File of the Theses and Dissertations | Data and Documents Required to Complete the Thesis and Dissertation Deposition Process | Instructions for Submitting the Printed Copy of your Work l  Opening an ORCID Account

 

The Deposition Process of Theses and Dissertations

Send a PDF file of your work with the accompanying documents detailed below to the email address: theses.lib@biu.ac.il

Before submitting the file and the documents, read the instructions and clarifications listed below carefully, including references to additional instruction pages, and proceed accordingly to optimize the process and avoid unnecessary delays.

Stages of the Deposition Process:

  1. The Theses and Dissertation Depository Department staff will check that your PDF file is formatted according to the instructions of the School of Graduate Studies. The presentations and other explanatory material are designed especially for you. Please go over those ones which are relevant for you, before sending us the file. 

  2. Please prepare the needed data and documents.

  3. Please note: The Theses and Dissertation Depository Department staff also checks if the student has fines or borrowed books at one of the campus libraries and/or other university libraries (borrowed through the inter-library loan department or direct loan, if he/she was given permission to do so). 

    You must settle all debts with the Libraries and Information System before the deposit process begins. No approval will be granted by the libraries until these depts are fully settled.

  4. The processing time for your application is about 5 working days. A copy of your work must be deposited at least 10 working days before the deposition deadline to allow you time to correct your work and/or complete forms.  

  5. At the end of the process, you will receive a the permission to print the electronic copy of your work. Upon receiving the permission, you must transfer a printed copy of the work to the library within a week, according to the guidelines.

  6. M.A. Depositors: In order to complete the process with the Registrar Office, an application must be submitted for the completion of a degree via the personal information site (INBAR). Students who have not completed their degree requirements need to submit the application after fulfilling these requirements and send notification to the following email theses.lib@biu.ac.il. Representatives of the Theses and Dissertation Depository Department will approve the deposit in this application only upon completion of all deposit obligations, including the arrival of the printed copy.
  7. Ph.D. Depositors: In order for the Representatives of the Theses and Dissertation Depository Department to be able to start processing your request, an application must be submitted for the completion of a degree via the personal information site (INBAR). You should verify also that the Ph.D. Office has made its initial approval in the application. At the end of the submission process, representatives of the Theses and Dissertation Depository Department will approve the deposit in this application only upon completion of all deposit obligations, including the arrival of the printed copy.

Instructions and Presentations – How to prepare the PDF File of the Theses and Dissertations

A major part of the deposition is of course preparing the file of the thesis or dissertation.

Please review all of the following instructions before depositing the file:

  1. Presentations and a short video of instructions, clarifications, and demonstrations regarding the correct formatting of the electronic copy of the work written in the English language
  2. Special guidelines in addition to the guidelines detailed in the presentations in Hebrew / English, regarding work written in another language (Arabic, Russian, etc.).
  3. Examples of Ph.D.s  written in PDF and LaTeX formats which are applicable to M.A. theses as well.
  4. Article-based theses or Dissertations in which the articles are presented as appendices, should be prepared according the guidelines described and demonstrated in section one of the presentations. In addition, the list of articles should be formatted according to the standards presented in the article work guidelines file.
  5. General guidelines and additional special guidelines
  6. A work that includes appendix files in Excel format (non-printable), audio, video or any other format (non-printable), must be submitted, along with the PDF file and required forms.

Data and Documents Required to Complete the Thesis and Dissertation Deposition Process:

1. Accessibility Form (required for M.A. and Ph.D. depositions)

The Bar-Ilan University Library and Information System serves as a depository library for all the University theses and dissertations. The printed copy is transferred to the departmental / faculty library respectively. The electronic copy is accessible via the library catalog, and is transferred to the National Library in accordance with the Deposit Law.

In the Accessibility Form  (in Hebrew),  you must choose from one of the following accessibility options:

** One year Embargo for both the printed and electronic formats.

** Agreement to allow access to the printed and electronic copy of the work, via the Library and Information System catalog and agreement to allow the general public to access the electronic format of the work, within the National Library.

 

1.1 Embargo

Under certain conditions you may consider putting your work in Embargo. For instance, if the work includes articles that are about to be published; if the work is patent pending, or if you are interested in publishing a book based on your research (thesis or doctorate). We recommend consulting your supervisor to make a decision. 

If embargo is indeed required, it will be for one year only, and it is subjected to the approval and signature of the head of your faculty /department /school / program. The approval form can be found here.

 

The approval form must be sent together with your PDF file of your work and all the other required documents in accordance with sections 2 or 3 below.

 

If you should want to extend the embargo beyond one year, you must apply in advance to the School of Advanced Studies and receive an approval from the Dean for an additional period. This approval of the embargo extension must be sent to theses.lib@biu.ac.il.

 

1.2 Orcid

You need to generate the ORCID number and copy it to the appropriate place on the Accessibility Form.

2. For submission of M.A. or work equivalent to M.A. you need to prepare:

2.1 An approval of the faculty / department / unit / school to deposit the copy in the library. The approval, issued by the department / faculty secretariat, signed by the head of the department / the supervisor  and confirms that this work was evaluated and approved and that it is a final copy, written and formated according to the instructions of school of graduate studies.

2.2 You need to sign a commitment form (in Hebrew) to deposit a printed copy and settle any unsettled library debts.

 

3. For submission of Ph.D. you need to prepare:

3.1 The form for the submission of a dissertation after corrections or the form for the final submission of the dissertation to libraries, completed and signed by the supervisor. It is issued by the Ph.D. office.

3.2 You need to sign a commitment form to deposit a printed copy of your work and settle any unsettled library debts.

Instructions for Submitting the Printed Copy of your Work

You need to print one copy of the final thesis/dissertation only after receiving approval from the Theses and Dissertation Depository Department, as specified in clause 5 in the section of the Stages of the deposition process.

  • Instructions for printing M.A. or work equivalent to M.A. [coming soon]
  • Instructions for printing Ph.D. [coming soon]